Procument Notices

Click on Here - BIDDING DOCUMENT(VOLUME 01)

Click on Here - BIDDING DOCUMENT (VOLUME 02)

Click on Here - Addendum 01_ERD Server procurement 

Click on Here - VMS Information _ERD Server procurement 

Click on Here - 4.12 Non-collusion Affidavit

Click on Here - Addendum 02_ERD Server procurement 

Pre-Bid Meeting  Notes

Title: Pre-Bid Meeting Announcement

Purpose:
A pre-bid meeting will be held to provide prospective bidders with information, clarify requirements, and address any questions related to this project.

Date:
 29^th November 2025

Time: 10.30 am
(Please join 5 minutes early to ensure connectivity.)

Platform:
The meeting will be conducted virtually via Zoom.
Zoom Link:
ERD Server System - Pre-Bid Meeting
Time: Nov 29, 2025, 10:30 AM Colombo

Join Zoom Meeting

https://zoom.us/j/95008857349?pwd=9XodcE97pjn1YjKUabclXt4J8gk51n.1

Meeting ID: 950 0885 7349
Passcode: 321777

Agenda:

1. Welcome and introductions
2. Overview of the project scope
3. Review of bidding requirements and submission procedures
4. Discussion of technical specifications
5. Q&A session for bidders
6. Closing remarks and next steps

Instructions for Participants:

• Please ensure your Zoom name reflects your organization for attendance purposes.
• Keep your microphone muted unless speaking.
• Questions may be asked verbally during the Q&A at the meeting or submitted by email (Server2025@erd.gov.lk ) before 1st December 2025.
  
• Attendance is strongly encouraged, as important clarifications may be provided.

Contact Information:
For inquiries before the meeting, please contact: Prabash Ekanayake 0775091199

Please find below the link to the Zoom recording of the Pre-Bid meeting regarding the HCI Server System procurement.

Kindly review the discussion and submit any comments or requests for clarification on or before 4 p.m.  1st December 2025.

This will help us address all queries in a timely manner.

https://zoom.us/rec/share/w3d1oOeZRJnU7zTKfCmEaj8xchx39Aa6R7wmdefv6UvJK0LzeEnwBJiBHFH7YEfZ.XH_dlaYwtlGiuia0?startTime=1764393014000

Passcode: ^pi2pLcG

Please find the Part 01 & Part 02 clarifications for the Pre-bid questions, including the answer sheet, VMS information, the 4.12 Non-collusion Affidavit, and the bid document. Addendum 01 – ERD Server Procurement 2025, along with the Combined Evaluation, is also provided below.

1.  Clarification for the Prebid question_Part 01

2.  VMS Information of ERD

3.  Addendum 01_ERD Server procurement 

4.  4.12 Non-collusion Affidavit

5. Clarification for the Prebid question_Part 02

6.   Addendum 02_ERD Server procurement 

Dear Bidders,

We wish to inform you that, considering requests for an extension of the submission deadline for IFB No. ERD/ADM/04/Server due to reasonable grounds, the Procurement Committee of the ERD has decided to extend the bid submission deadline.

New Submission Deadline:
3:00 PM (15:00 hrs) on 17th December 2025

All bidders are required to submit their bids before the aforementioned time and date. Please note that late bids will be rejected.

Bid Submission Address:

Director General
Department of External Resources
The Secretariat (3^rd Floor)
Colombo 01.

Thank you !